1. User Privacy Policy Update Charter

1.1. Purpose

Ensure privacy policies continuously comply with latest regulations and industry best practices to maintain user trust and market leadership.

1.2. Scope

Applies to all teams involved in policy formulation/updates:

Legal Department

Product Management

Data Security Team

Customer Support

2. Update Standards & Frequency

2.1. Mandatory Update Triggers

New/revised data protection laws (GDPR, CCPA, etc.)

Significant changes to business model/data collection

Emerging privacy tech standards (e.g., differential privacy)

User complaints or regulatory requirements

2.2. Proactive Update Mechanism

Quarterly compliance pre-review

Biannual industry benchmarking

Annual comprehensive reassessment (with third-party audit)

3. Execution Process

3.1. Version Control

Semantic versioning (e.g., PPv2.3.1):

Major version - Structural overhaul

Minor version - Clause updates

Patch version - Wording optimizations

3.2. Cross-team Collaboration

Legal → Compliance verification

Tech → Implementation assessment

UX → Notification copy design

Marketing → Communication planning

4. User Notification & Consent

4.1. Update Notification Standards

Major changes: In-app popup + email (30-day advance)

Routine updates: Splash screen + website notice

Critical updates: Real-time push + SMS

4.2. Re-consent Rules

Explicit re-consent required for expanded data collection

"Double confirmation" for purpose changes

Archive previous versions (minimum 5 years)

5. Oversight & Improvement

5.1. Evaluation Metrics

Policy read-through rates (via summary popup tracking)

Consent rate trends

YoY decrease in privacy complaints

5.2. Continuous Optimization

Quarterly Privacy by Design reviews

Industry alliance intelligence sharing

Privacy Innovation Lab (testing new solutions)

6. Effect & Interpretation

Effective immediately upon issuance

Maintained dynamically by CPO Office

Chinese version prevails in case of discrepancy